The Subbie Struggle. Why Managing Subcontractor Payments Is Your Biggest Admin Headache

The 30 Second Summary:

• Subcontractor payments get messy fast when you are juggling invoices, CIS, VAT and approvals across multiple sites.

• Manual calculations waste hours and create risk because one wrong CIS or VAT figure can land back on you.

• Untracked payment requests cause delays so your subcontractors chase you and your site programme takes a hit.

• Simply Buying automates payment requests, CIS and VAT plus reporting so you stay in control and pay people on time.

You know the drill. Month end hits and the messages start. Everyone wants paying today.

You want to do the right thing. But payments turn into a mini admin project.

• Paperwork comes in messy. Wrong VAT. Missing UTR. Invoice does not match the agreed rate.

• CIS takes ages. Gross or net. 20% or 30%. Labour split. VAT on top.

• Approvals slow you down. A site manager says yes. The project manager wants proof. The client wants an application. Time goes.

• Requests get lost. Email. WhatsApp. A note on site. Then the chasing starts.

It is not just annoying. One wrong number can mean an HMRC headache. One late payment can mean your best trade disappears to a job that pays quicker.

Where payments usually go wrong

Most payment problems come from the same three places:

• No single place for requests so you are hunting messages

• Manual CIS & VAT so you are double checking everything

• No clear trail so you cannot prove what was agreed and what was done

And if your average payment cycle is pushing 60 days it gets spicy fast.

How Simply Buying makes it simple

We take the chaos out of subcontractor payments so you can stay in control.

• Get payment requests in one place using a quick form link. No more lost emails. No more missed texts.

• Track labour to the right site automatically the moment the request is submitted.

• Calculate CIS & VAT automatically so you stop living in spreadsheets.

• Export accountant ready reports so month end is quicker and cleaner.

Pay on time without living in spreadsheets

Paying fast keeps your jobs moving. It keeps your reputation solid. It also stops your phone blowing up at 7am.

Want to see how it feels when payment admin is not your problem?

Start your 30 day free trial and see how much time you can save on subcontractor payments. No more spreadsheets. No more mistakes. Just simple payments that work.